Privacy Policy

1. Purpose

The purpose of this privacy policy is to inform users of our Site of the following:

• The personal data we will collect;
• The use of the collected data;
• Who has access to the data collected;
• The rights of Site users; and
• The Site's cookie policy.

This privacy policy applies in addition to the terms and conditions of our Site.

2. Consent

By using our Site, users agree that they consent to:

• The conditions set out in this privacy policy; and
• The collection, use, and retention of the data listed in this policy.

3. Personal Data We Collect

We only collect data that helps us achieve the purpose set out in this privacy policy. We will not collect any additional data beyond the data listed below without notifying you first.

Data Collected Automatically

When you visit and use our Site, we may automatically collect and store the following information:

• IP address;
• Location; and
• Clicked links.

Data Collected in a Non-Automatic Way

We may also collect the following data when you perform certain functions on our Site:

• First and last name;
• Email address;
• Phone number; and
• Payment information.

This data may be collected using the following methods:

• Subscribing to the Service; and
• Subscribing to Marketing Communications.

4. How We Use Personal Data

Data collected on our Site will only be used for the purposes specified in this privacy policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose here.

Data Collected Automatically

The data we collect automatically will be used for the following purposes:

• Statistics and Analysis for Improvements of Website Experience.

Data Collected in a Non-Automatic Way

The data you provide to us will be used for the following purposes:

• Provisioning of an account; and
• Communicate regarding product updates.

5. Who We Share Personal Data With

Employees

We may disclose user data to any member of our organisation who reasonably needs access to user data to achieve the purposes set out in this privacy policy.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

• If the law requires it;
• If it is required for any legal proceeding;
• To prove or protect our legal rights; and
• To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our Site to another site, please note that we are not responsible for and have no control over their privacy policies and practices.

6. How Long We Store Personal Data

User data will be stored until the purpose the data was collected for has been achieved. You will be notified if your data is kept for longer than this period.

7. How We Protect Your Personal Data

In order to protect your security, we use the strongest available browser encryption and store all of our data on servers in secure facilities. All data is only accessible to our employees. Our employees are bound by strict confidentiality agreements and a breach of this agreement would result in the employee's termination. All conversations within the Service are encrypted and are never accessible to our team.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

8. Children

The minimum age to use our website is 18. We do not knowingly collect or use personal data from children under 16 years of age. If we learn that we have collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data, their parent or guardian may contact our privacy officer.

9. How to Access, Modify, Delete, or Challenge the Data Collected

If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to whom we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact our privacy officer at privacy@yourhrtoolkit.com.au.

10. How to Opt-Out of Data Collection, Use or Disclosure

In addition to the method(s) described in the previous section, we provide the following specific opt-out methods for forms of data collection, use, or disclosure of your personal data:

• Marketing emails: You can opt-out of receiving marketing emails by clicking the "unsubscribe" link at the bottom of any marketing email we send you.

11. Cookie Policy

Cookies are small files that are stored on a user's computer. They are designed to hold a modest amount of data specific to a particular client and website and can be accessed either by the web server or the client computer. This allows the server to deliver a page tailored to a particular user, or the page itself can contain some script which is aware of the data in the cookie and so is able to carry information from one visit to the website (or related site) to the next.

Our Site uses the following types of cookies:

• Functional cookies: We use functional cookies to analyse how our Site is used, as well as to track user preferences.
• Analytical cookies: We use analytical cookies to improve our website by analysing user behaviour on our Site.
• Targeting cookies: We use targeting cookies to provide our users with customised advertisements based on their prior user behaviour.
• Third-Party Cookies: Third-party cookies are created by a website other than ours. We may use third-party cookies to achieve the following purposes: monitor user activities to tailor products and advertisements on our Site and on third-party sites.

12. Modifications

This privacy policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this privacy policy we will update the "Effective Date" at the top of this privacy policy. We recommend that our users periodically review our privacy policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this privacy policy.

13. Contact Information

If you have any questions, concerns or complaints, you can contact our privacy officer at: privacy@yourhrtoolkit.com.au.